Privacy Policy

1. Information we collect

Information you give us. When you fill in a form, book a call or email us, we collect details such as your name, company, job title, email address, phone number and information about the role you are hiring for.

Candidate information. If you apply to work with us, we collect your CV, work history, skills, portfolio, interview recordings, assessment results and English level, along with contact details.

Information collected automatically. When you visit our website we collect technical information such as your IP address, browser type, device, pages visited and referring website, using cookies and similar technologies. See our Cookie Policy for details.

2. How we use your information

• - To respond to enquiries and arrange calls.
• - To match clients with suitable professionals and share shortlists.
• - To assess candidates and manage placements.
• - To manage contracts, billing and payments.
• - To send service updates and, where permitted, marketing you can opt out of at any time.
• - To keep our website secure, measure its performance and improve our services.
• - To comply with legal obligations.

3. Legal bases

Where data protection laws require it, we rely on one or more of the following: performing a contract with you or taking steps before entering one, our legitimate interests in running and growing our business, your consent (for example, for non-essential cookies or marketing), and compliance with legal obligations.

4. Sharing your information

We do not sell your personal information. We share it only:

• - With clients, when we share candidate profiles as part of a shortlist.
• - With professionals, when we share role and client details needed for a placement.
• - With service providers who help us operate, such as hosting, email, scheduling, form, payment and analytics providers, under contracts that protect your data.
• - Where required by law, or to protect our rights, users or the public.
• - As part of a merger, acquisition or sale of assets, subject to this policy.

5. International transfers

We work with clients in the United States and professionals in Latin America and elsewhere, so your information may be processed in countries other than your own. Where required, we use appropriate safeguards for these transfers.

6. How long we keep information

We keep personal information for as long as needed for the purposes above. Client records are kept for the length of our relationship and as required for legal, tax and accounting purposes. Candidate profiles are kept while they are useful for matching and you can ask us to delete yours at any time.

7. Security

We use reasonable technical and organisational measures to protect personal information, including access controls and encrypted connections. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

8. Your rights

Depending on where you live, you may have the right to access, correct, delete or receive a copy of your personal information, to object to or restrict certain processing, to withdraw consent, and to opt out of marketing. To make a request, email us at the address below. We will not discriminate against you for exercising your rights. You may also have the right to complain to your local data protection authority.

9. Children

Our website and services are intended for adults. We do not knowingly collect personal information from anyone under 18.

10. Changes to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new "last updated" date.

11. Contact us

For questions or requests about this Privacy Policy, please contact us at support@hirearchitects.com.